Submit all your purchase requests for lab, instructional, and office supplies above.
Requests go to Mike Malone (Storeroom Manager, mhmalone@wisc.edu). Mike will first assess if an item is already available in the Storeroom or through Shop@UW. Mike will email you the order confirmation and delivery updates.
Looking for a product? Shop@UW allows UW-Madison to order commonly stocked products directly from the Materials Distribution Services (MDS) warehouse, as well as shop from all the MDS Prime Vendors at one time, through one web site. Browse Shop@UW website as a guest using your NetID or login with your MDS account. Contact Michelle Kirch (michelle.kirch@wisc.edu) if you need an MDS account set-up or changed.
Need something printed? Visit here for approved printing services.
Need to order/return a cylinder? Visit here.
Need to purchase live animals or animal equipment for research purposes? Contact Kate Skogen (iBio Research Animal Care Supervisor, kdskogen@wisc.edu)
GENERAL PURCHASING GUIDELINES
For purchases under $5,000: Requests can normally be approved and processed without needing any additional information. There may occasionally be a barrier, such as the intended vendor is prohibited from the university, but this is rare. Place your order request above.
For purchases between $5,000-$49,999: You will need one of the following:
- Vendor and item being purchased are already on contact with the university – search vendors currently on contract;
- Simplified bid in which you collect three comparative quotes and the lowest responsible quote is chosen to make the purchase; or
- Proper justification to waive the need for a simplified bid/three quotes on the Non-Competitive Purchase Request Form (.doc). (Note: Non-competitive waivers over $25,000 require the governor’s waiver, and thus it generally makes more sense to prepare the simplified bid).
For assistance, contact Michelle Kirch (michelle.kirch@wisc.edu).
For purchases over $50,000: Contact Michelle Kirch (michelle.kirch@wisc.edu).
Capital Equipment
Capital equipment is an individual item costing $5,000 or more and having a useful life of at least one year. Capital equipment within the department are tagged and inventoried by Duane Barnes (Building Manager). Please do not give or lend this equipment to other departments or institutions, dispose of or destroy, or trade in without contacting Duane Barnes (dfbarnes@wisc.edu).
Equipment taken off campus must be insured. See Risk Management’s Property Program for specific details. To report items to the department, contact Julie Lindsey (jzlindsey@wisc.edu).
Equipment removed from the campus to be repaired, replaced, or returned must have a Return Material Authorization (RMA) before being removed. Contact Mike Malone (mhmalone@wisc.edu).